Why do we need a compliments and complaints procedure?
Crossroads Care Hertfordshire North aims to provide a high-quality, responsive, user-led service. In order to do this, we need to take account of the views and wishes of those we are here to help. We welcome every opportunity to monitor and improve our service and having a “compliments and complaints” procedure for resolving complaints is a way of helping us to do so.
If you wish to comment about our service, whether positively or negatively, we will be pleased to hear from you. Don’t be afraid that you may lose your service or that you will be thought of as a nuisance by complaining.
Who can compliment OR complain?
This procedure is for anyone who comes into contact with trustees, staff or volunteers from Crossroads Care Hertfordshire North. This includes service users – carers and people with care needs – their families and friends, other voluntary groups, statutory agencies and any other member of the public
What you can do
You can make a comment or complaint either in person, by telephone, or in writing. A friend or relative can help you to do this if you wish, or you may prefer that a member of staff writes your views down for you.
We hope that the majority of concerns or complaints can be sorted out straight away with your Carer Support Worker, Care Co-ordinator or Care Manager, who will listen carefully to what you have to say. Our Care Manager will seek to either address your complaint, for example by changing the service provided, or explain to you why this cannot be done.
If your complaint is about another person connected to Crossroads Care Hertfordshire North (for example a trustee) then the Chief Executivewill advise you about what further action you need to take.
Your complaint will normally be:
- acknowledged within two working days
- responded to within 20 working days.
All complaints will be recorded so that we can monitor the quality and effectiveness of our service and our response to any problems that have arisen.
What happens next?
If you feel the matter has not been satisfactorily resolved by the Care Manager or Chief Executive or if your complaint involves the Chief Executive you feel unable to discuss it with him / her, you may write to the chairperson of the board of trustees at the scheme’s address, detailed below.
The letter and the envelope should be marked ‘personal and confidential’ and will be forwarded, unopened, to the chairperson who will:
- acknowledge it within 2 working days
- respond within 20 working days.
In the event of the chairperson being absent through holiday or illness, the correspondence will be forwarded to a delegated member of the board of trustees.
Your complaint will be dealt with in the strictest confidence. However, if your complaint concerns a member of staff, the person concerned will normally be informed unless you specifically request otherwise, although this may limit the extent of further investigation.
What if I am still not satisfied?
You can ask the chairperson for your complaint to be considered again by a small review panel, involving at least two trustees (but not the chairperson). This panel will normally meet within 20 working days of receiving your complaint.
You will be notified in writing with details of the time and place of the meeting at least 10 days beforehand, so that you may attend, accompanied by a friend or relative, if you wish. Alternatively, you may wish your friend or relative to attend and speak on your behalf if you feel unable to do so.
The review panel will let you know its decision and the reasons for it within seven days.
This will be the final stage in the complaintsprocedure, but this does not affect your right to contact any of the following:
- your local MP
- the local Ombudsman / Commissioner for Complaints
- the authorities who fund Crossroads Care Hertfordshire North
- the Care Quality Commission.
We hope that you will always be satisfied with our service and look forward to receiving your comments. We would like to know what you think; regarding both the things we have got right as well as those we have got wrong.
Contact details for Care Quality Commission (CQC)
Newcastle Upon Tyne
Telephone: 03000 61616
Crossroads Care Hertfordshire North
Suite 5, Intech House
Tel: 01462 455578
Fax: 01462 452714
Contact details for Hertfordshire County Council
Health & Community Services
CHO118, Room 164,
County Hall, Pegs Lane, Hertford, Herts, SG13 8DF
Tel: 01992 556685
The Local Government Ombudsman can be contacted at:
Local Government Ombudsman, PO Box 4771, Coventry, CV4 0EH.
Telephone advice line: 0300 0610614. Email: email@example.com